Huge union conference successfully staged thanks to Bosch Dicentis congress systems

Huge union conference successfully staged thanks to Bosch Dicentis congress systems
Conference Systems deployed a large Bosch Dicentis congress system for the International Telecommunication Union’s (ITU) Plenipotentiary Conference (PP) in Bucharest, Romania.

The conference takes place every four years to allow the ITU’s policy-making body to set the union’s general policies; adopt four-year strategic and financial plans; and elect the senior management team of the organisation, the Member States of the Council, and the members of the Radio Regulations Board. The most recent event, PP-22, was the largest to be held in Europe.

Attracting 3,600 participants from 186 countries and lasting for three weeks from the end of September to mid-October, PP-22 required a large-scale conferencing solution that could deliver clear communication for the delegates alongside simultaneous interpretation into six languages.

PP-22 had precise technical specifications for the equipment that could be used. For the conferencing system, it was mandatory that ISO22259, ISO20109 and ISO 20108-compliant equipment was provided. To meet this challenge, ITU enlisted the support of Bucharest-based conferencing specialist Conference Systems SRL, a member of the Congress Rental Network (CRN).

The conferencing solution for PP-22 needed to cover three rooms ranging in size from 400 to 2,000 participants, which all needed the same six interpretation languages and IR distribution. Covering these spaces would require the largest Dicentis system to be deployed as a rental in Romania. As such, Conference Systems SRL called in the support of the CRN to ensure that there would be enough equipment to enable the event to run smoothly.

Bosch’s Dicentis discussion device with touchscreen was the main component of the system with 500 devices deployed. A further 110 Dicentis wireless discussion devices with touchscreens were also provided.

The simultaneous translations were handled by 12 Dicentis interpreter desks with accompanying interpreter headphones. The translations were distributed to participants thanks to an Integrus wireless language distribution system that saw eight Integrus radiators and 550 Integrus pocket receivers alongside over 1,000 lightweight headphones.

To ensure the three-week conference proceeded smoothly, a tech team from Conference Systems was on site for the whole event.

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