Secure summit at Shangri-la, Singapore

Congress Rental speaks to Hurrairah bin Sohail about how it managed to deliver a conference and discussion solution for a security summit under extreme time constraints.

The International Institute for Strategic Studies Shangri-La Dialogue is a security attended by heads of state, foreign and defence ministers, high-level diplomats and government officials. The conference provides an opportunity to discuss policy in private as well the public domain assisting in the greater international understanding of conflict avoidance.

This year the summit was held from May 28 to May 31, 2015. Congress Rental was tasked with providing the entire conference and discussion systems for the event which included providing microphones and interpretation equipment for the main plenary and three breakout areas along with coverage for the press area.

Jeremy Ducklin, managing director for Congress Rental, details the expectations for the system: “This is a highly technical client that likes to push the boundaries with regard to what the technology can provide in enhancing their event. They want the best and latest equipment and they want it to work flawlessly.”

On the first day a gala dinner was hosted in the main plenary which was supported with Bosch interpretation equipment. The room was then cleared and reset with a “classroom” style arrangement overnight, with a total of 391 Concentus microphones being deployed. Ducklin identifies this as the most difficult part of the project: “The biggest challenge each year is the massive microphone setup on the Friday night that cannot start till midnight when the room has been cleared after the gala dinner. The microphones have to be setup and the software configured all before 7am. Sometimes there is also a bomb sweep which puts further pressure on the team.”

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