Zoom is rolling out Zoom Docs, a collaborative docs product powered by Zoom AI Companion, the company’s generative AI assistant.
Included at no additional cost with Zoom Workplace paid licenses, Zoom Docs uses Zoom AI Companion to convert meeting outcomes into actionable documents and adapts to different individual and team needs.
Zoom Docs simplifies meeting collaboration with AI Companion by transforming meeting content into meaningful documents, centralising meeting summaries with meeting docs, and facilitating co-editing on docs within meetings.
It supports content generation, revision, summarisation and translation. Zoom Docs can also help with templates for project briefs and tracking for projects including product launches, marketing campaigns, and event management, consolidating project-related materials, and improving visibility across progress tracking, status updates, and timelines.
Its information hub is designed to support knowledge-base creation, team onboarding, and goal tracking, users can build wikis for a single source of information
It can support teams by turning AI Companion meeting summaries into editable docs, freeing up time spent on note taking and manually copying notes into a shared document with templates for scenarios such as one-on-ones, stand-up meetings, brainstorming, project updates, discussions, Q&As, customer success and user feedback.
Content can be generated based on AI Companion meeting transcripts. Custom or preset commands or queries are available with AI Companion to further create and revise content.
It can revise and summarise content such as articles, plans, and outlines, change tone and style, catch grammatical and spelling errors, and translate content into nine languages (with support for additional languages planned).
Meetings can be started and scheduled from a Zoom Doc. Teams can create, share, and co-edit docs during meetings. Meeting attendees can follow along with the presenter, co-edit, and comment on the doc in real time without leaving the meeting window. Attendees on mobile devices can view in-meeting doc collaboration without signing in.
It can create an editable and shareable doc that includes relevant meeting information in a customisable format.
Sharing permissions can be streamlined to reduce time spent granting access to docs with bulk permission settings for meeting attendees, and the ability to grant temporary access to meeting attendees to collaborate during the meeting. Users can also share Zoom Docs in Team Chat channels and with individuals in specific chats directly from Zoom Docs.
Docs can be shared across Zoom Workplace via Zoom Team Chat or Zoom Mail, or invite colleagues to collaborate live in Zoom Meetings to streamline editing.
Users can customise docs with content blocks for texts, tables, images and charts. Data tables for team collaboration and planning can help track assignments and projects. Checklists, images, videos, and callouts can be added and a multi-column layout offers greater flexibility in organising content.
Content can be embedded from across Zoom Workplace and third parties like Zoom Whiteboard, Google Drive, Figma, X, and YouTube. Frequently used docs can be starred and docs can be filtered by author.
Progress can be monitored using tables, checklists, and trackers for activities, due dates, status, and assigned owners, with various views like Kanban boards, calendars, and galleries.
Team documents can be organised in dedicated wikis to provide central locations for shared information.
Data tables can be grouped, filtered, sorted and searched. A single Zoom Doc can be edited concurrently by up to 100 users with facilities to tag teammates in edits and comments. Permissions can be quickly added, removed and changed.